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Willow Oak Business Consulting
Executive Assistant

Willow Oak Business Consulting is a small boutique consulting firm that specializes in working with creatives, freelancers, and small businesses. We are passionate about enabling our clients to focus on their core work by taking care of essential business functions. Our comprehensive services include bookkeeping, administrative support, HR assistance, coaching, and more.

Job Description:
We are seeking a highly organized and experienced Executive Assistant / Bookkeeper to join our team. This role is vital in ensuring the smooth operation of our internal processes, client support, and overall business success. The ideal candidate will be a self-starter, skilled in administration, bookkeeping, HR, and comfortable with cloud-based systems. The position starts at 20 hours per week, with the potential to transition to a full-time role.

Key Responsibilities:
- Bookkeeping and Administrative Support:
Manage financial records, invoices, and expenses.
- Organize and maintain digital filing systems: Ensure efficient business administration.
- HR Support: Assist in HR-related tasks such as employee onboarding, documentation, and compliance. Help maintain employee records and HR systems.
- Scheduling and Calendar Management: Keep track of deadlines, schedules, and appointments for both clients and internal business needs.
Help maintain the smooth flow of our daily operations.
- Cloud-Based Systems: Be proficient in working with cloud-based software and tools for document management, scheduling, and collaboration.
- Digital Filing: Organize and maintain digital files and documents, making information easily accessible when needed.
- Social Media Coordination: Assist in managing our social media presence, including scheduling posts and responding to inquiries.
- Payroll Administration: Familiarity with payroll processes and systems, ensuring accurate and timely payroll for our clients and internal staff.
Internal Systems Management: Maintain spreadsheets and systems used for internal business processes. Ensure data integrity and security.

- Proven experience in administration, bookkeeping, and HR support.
- Familiarity with cloud-based systems and digital filing.
- Excellent organizational and time-management skills.
- Strong attention to detail.
- Proficiency in payroll administration is a plus.
- Social media coordination experience is a bonus.
- Strong communication skills.
- Self-motivated and capable of working independently.
- Flexibility to adapt to changing needs and priorities.

How to Apply: If you are a motivated, detail-oriented professional with a passion for supporting creative and small businesses, we'd love to hear from you. To apply, please send your resume and a cover letter detailing your relevant experience to courtney@willowoak-businessconsulting.com.

Willow Oak Business Consulting is an equal opportunity employer, and we encourage candidates of all backgrounds to apply. We look forward to welcoming an enthusiastic Executive Assistant to our team who shares our dedication to helping small businesses thrive.z

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